Files in Viatza

Files in Viatza

Table of Contents

The Files section is your central place for patient-related images and documents.

Use it for reports, prescriptions, scans, lab results, and any supporting attachment you want connected to patient history.

How Files Work in Viatza

Files in Viatza are not isolated. They stay connected to the medical context where you need them.

A file can be attached to:

  • Symptom records
  • Medication logs
  • Appointments

Even when a file is attached to a specific record, it is still available from the main Files section so you can find it again later.

Open the Files Screen

To get to this screen:

  • Open Home for the patient you want to work on
  • In Browse, tap Files

All files shown here belong to the currently selected patient.

Mobile app interface displaying user options with the greeting 'Hello, John'. Sections include Medications, Symptoms, Appointments, Files, and Specialists, along with a search bar at the bottom.

Add and Import Files

Once you are in the Files screen, tap + to add a file.

You can:

  • Import images or PDFs from Files
  • Pick existing photos from Photos
  • Capture a new image with the camera

You can also attach files directly while editing symptoms, medication logs, and appointments.

This makes it easy to save supporting documents in the moment without leaving the workflow you are already using.

Screenshot of a file list showing various medical documents, including a dental x-ray, a hospital patient form, optical prescription lenses, and an insurance membership.

Search Files

You can search files from two places, depending on how you are working:

  • The Files screen, when you are already browsing attachments
  • Home search, when you want to find a file quickly without opening Files first

Search can match:

  • File names
  • Tags

This is useful when you remember only part of a document name or a context tag (for example, lab, follow-up, or prescription).

Search is always scoped to the selected patient, so results stay relevant and easier to review.

List of files in a mobile app, including dates and file names like 'any form.pdf', 'Dental Xray 2026', and 'London Royal Hospital Patient Form.pdf'.

Preview Files

From the Files screen, tap any file row to open full preview.

Preview behavior depends on file type, so you get tools that match what you opened.

Image Preview

In image preview, you can quickly:

  • Share the image
  • Delete the file
  • Mark it as private
A screenshot of a mobile app displaying a list of files with names, dates, and duration indicators.

PDF Preview

In PDF preview, you can work with the document directly:

  • Add annotations
  • Detect and AutoFill supported form fields inside the app
  • Mark it as private
File list displayed on a mobile device showing various documents with dates, including a dental X-ray and a patient form.

Privacy (Lock)

When a file is private:

  • Content is protected in supported views
  • The file stays linked to related records
  • Name-based discovery may still be possible in some search contexts

If you delete a file, it is removed permanently and detached from all linked records.

Screenshot of a file directory showing various documents and their timestamps, including a dental X-ray, patient form, and optical prescription lenses.

Quick Actions from the Files List

Quick actions are available directly from each row in the Files screen.

Swipe right on a file row to:

  • Rename
  • Retag
  • Update date and time
A digital file directory displaying various documents with dates, including form.pdf, Dental Xray 2026, and London Royal Hospital Patient Form, alongside their respective timestamps.

Swipe left on a file row to:

  • Delete

Delete is permanent and cannot be undone. The file will be removed from all linked records.

Screenshot of a file management interface showing various files with dates and durations, including a file named 'jerry' and a dental X-ray labeled with hashtags.

Next Section

Next, go to Appointments to prepare visits and keep follow-up notes structured.

Learn More

Leave a Reply